The eagle-eyed among you will have spotted the same icon in the Quick Access Toolbar at the very top of the document. We run Spell Check from the Review tab in Word: It’s worth running it even if you think your writing is perfect and you’ve read through the document finding no mistakes – there’s always something, and that’s why, even though I’m an editor, I use spell check on my own posts and as a final check on documents I’ve edited, and why I have an editor for my books! How do I start Spell Check?
We usually run a spell check after writing a document, although you can ask Word to check spellings as you go along (I personally find this distracting). You can then choose to change the word to one of its suggestions, change all instances of that word to the suggestion, or ignore the “error” once or always. If it can, it will offer alternative spellings for you to choose from. Spell Check will go through your document and highlight any words that it thinks are spelled incorrectly.
It’s not perfect, but it will pick up all sorts of errors and typos that you might not realise you’ve made. Spell check is a function in Word that will check both the spelling and appropriate word use in your document. I have written about Word 2013 separately as it’s a bit different. This article works with Word 2007 and Word 2010 – screen shots are taken from Word 2010.
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This feature is turned off by default.In this article we’re going to talk about using the spell checker function in Word, including how to find it, how to use it, and when not to believe it. The blue line indicates a contextual spelling error.The green line indicates a grammatical error.The red line indicates a misspelled word.These errors are indicated by colored wavy lines. Automatic spelling and grammar checkingīy default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate spelling and grammar check. This can help you determine whether you want to change it. If you're not sure about a grammar error, you can click Explain to see why Word thinks it's an error. This means it will still show up if you do another spelling and grammar check later on. Next Sentence: This skips the sentence without changing it and leaves it marked as an error.Ignore Rule: This will skip this "error" and all other instances that relate to this grammar rule.Ignore Once: This will skip the "error" without changing it.Make sure the word is spelled correctly before choosing this option. Add to Dictionary: This adds the word to the dictionary so it will never come up as an error.Ignore All: This will skip the word without changing it, and it will also skip all other instances of this word in the document.Ignore Once: This will skip the word without changing it.Depending on whether it's a spelling or grammar error, you can choose from several options: For spelling "errors" If Word says something is an error, you can choose not to change it. This often happens with people's names, which may not be in the dictionary. There are also times when the spelling and grammar check will say something's an error when it's actually not. Particularly with grammar, there are many errors Word will not notice. The spelling and grammar check is not always correct.
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